Exhibitor Information

Last Updated – 1/13/25

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May 30th to June 1st, 2025 – Schaumburg, Illinois.

Greetings Artists, Exhibitors, Vendors and Writers! Thank you for being a part of this adventure that we call the Chicago Steampunk Exposition 🙂 On this page we have (hopefully) all the information that you need for a successful (stress free) weekend, but if you have questions that are not answered on this page, please contact us and we’ll be happy to help 😀

Exhibitor Managers
  • Exhibitor Manager – Jen Davis – ChicagoSteamExhibitors@gmail.com – (262) 909-7655
  • Underground Market Supervisor – Jeff Platt of Highwind Steamworks
  • Palace of Fine Arts Supervisor – Kelsey Josephson of Author Kelsey Josephson
Hotel & Parking

CLICK HERE to book your rooms.

Parking is FREE and plentiful!

Social Media & Promotion

Each week (until we have completed the list) we promote posts that profile the exhibitors joining us for the Exposition. The complete list of exhibitors who will be present in May can be found on our Exhibitor Pages for The Underground Market (main vendor hall) and The Palace of Fine Arts (artists & writers), and most of the banners are linked to the Exposition Profile Page that we made and promoted for the exhibitor. Banners waiting upon a Profile Page are linked to the exhibitor’s website, and within the profiles is a banner also linked to the exhibitor’s website.

As a partner of the Exposition, we request your help in promoting the convention by sharing your Exposition Profile Page with your social media networks. Thank you 😀

Wifi
  • Free general Wifi is available in the meeting spaces and lobby.
  • Faster Wifi connections can be purchased from the hotel by contacting Stephen Miller at stephen.miller@encoreglobal.com
  • We are working a group package for Wifi that should be the cost down; details to coming soon.

LOCATION: The Underground Market is located in the SIENNA hall.

LOAD-IN: Officially load-in  starts at 9AM on Friday, May 30th, 2025, and exhibitors need to be ready by 3PM. The halls are available Thursday evening, and load-in should be able to start after 7PM. The load-in ramp for Sienna is located at the rear (north side) of the hotel (with ample parking).

Do Not Park Vehicles on the Ramp

A table and two chairs are provided with each space, and spaces will be marked out and labeled:

  • Regular exhibitor space inside the Sienna Ballroom are 10ft by 10ft booths and come with a 6ft table.
  • The ceiling height in Sienna is 9ft.
  • Jeff Platt of Highwind Steamworks will be your primary contact in the Underground Market during hall hours.

LOCATION: The Palace of Fine Arts (formerly known as Artists’ Alley & Printers’ Row) is located in the SLATE hall.

LOAD-IN: Officially load starts at 9AM on Friday, May 30th, 2025, and exhibitors need to be ready by 3PM. The halls are available Thursday evening, and load-in should be able to start after 7PM. Slate is located toward the front of the hotel (south) so the Atrium Lobby entrances are the quickest routes for load in.

  • Artist and Writer tables are located in Slate and are 6ft.
  • The ceiling height in Slate is 9ft.
  • Kelsey Josephson of Author Kelsey Josephson will be your primary contact in the Palace of Fine Arts during hall hours.
Badges

The Exhibitor Manager will have packets for each Artist, Exhibitor, or Vendor in their section with the badges.

These will be distributed on Friday morning – 5/30/25.

Exhibitor Hall Hours
  • Friday – 4PM to 8PM
  • Saturday – 10AM to 6PM
  • Sunday – 10AM to 4PM
Load Out

The Exhibitor Halls close at 4PM on Sunday, June 1st, 2025.

Terms & Conditions

Please use this link to see full Terms & Conditions for exhibiting at the Exposition

https://chicagosteampunkexpo.com/terms/exhibitor/

Refunds

Refunds on booths, tables, program book ads, extra badges, and any other services purchased from Carabas Events LLC as an Exhibitor are subject to when cancellation notice is received:

  • By 2/12/25 (three months notice) = full refund
  • By 3/30/25 (two months notice) = half refund
  • By 4/30/25 (one month’s notice) = quarter refund
  • Less than a month = no refund
2026 Chicago Steampunk Exposition

Next year the Exposition is fully moving to June, the same hotel is contracted already for June 12th to 14th, 2026 to coincide with June 14th’s International Steampunk Day. Moving forward, it is our intention to stick with whatever weekend in June is closet to the 14th.

Chicago Steampunk Exposition